Job Description

Job Description

Job Description

MPIRE FINANCIAL GROUP LLC

Marketing & Events Coordinator

Department: Marketing & Events
Reports To: Amanda Callaghan CGO
Effective Date: November 2, 2026
Annual Base Salary: $48,800

Position Summary

The Marketing & Events Coordinator is responsible for supporting the planning, coordination, and execution of Mpire Financial Group's corporate events, marketing initiatives, social media activities, and company travel arrangements.

This position works closely with leadership and the marketing department to ensure events, travel, and marketing activities are organized, professionally executed, and aligned with Mpire's brand, culture, and business objectives.

Key Responsibilities

1. Event Planning & Coordination

• Plan, organize, and coordinate company events, conferences, retreats, celebrations, and corporate gatherings.
• Manage event logistics, including venue selection, vendor coordination, catering, accommodations, registration, and scheduling.
• Coordinate event materials, promotional items, signage, and branded merchandise.
• Maintain event calendars, timelines, budgets, and planning checklists.
• Communicate with internal departments, leadership, and external vendors to ensure successful event execution.
• Assist with on-site event management and post-event follow-up.
• Track event expenses and ensure spending remains within approved budgets.

2. Corporate Travel Management

• Coordinate and book company-related travel, including flights, hotels, transportation, and accommodations.
• Utilize Fora Travel Advisor resources to research, arrange, and manage travel reservations.
• Assist employees and leadership with travel itineraries, confirmations, and logistical needs.
• Identify cost-effective travel options while maintaining company standards.
• Maintain accurate travel records and booking documentation.
• Monitor travel changes, cancellations, and adjustments as needed.
• Track commissions generated through eligible Fora travel bookings.

3. Marketing & Social Media Coordination

• Assist with the planning and execution of company marketing initiatives and campaigns.
• Coordinate social media content, scheduling, and posting across company platforms.
• Collaborate with the marketing team to ensure consistent branding and messaging.
• Support the creation and distribution of promotional materials, announcements, and company communications.
• Coordinate marketing initiatives surrounding company events, conferences, and employee engagement activities.
• Assist with gathering photos, videos, testimonials, and other content for marketing purposes.
• Help maintain an organized marketing calendar to ensure timely execution of campaigns.

4. Administrative & Department Support

• Provide administrative and organizational support to Amanda Callaghan and the Marketing Department.
• Maintain project timelines, task lists, and departmental calendars.
• Coordinate with internal departments to ensure marketing and event-related deliverables are completed on schedule.
• Assist with vendor communications, invoices, purchase requests, and expense tracking.
• Maintain organized records of marketing projects, events, travel bookings, and related expenses.
• Identify opportunities to improve departmental processes, organization, and efficiency.
• Perform additional duties reasonably related to the position as assigned by management.

Compensation & Bonus Opportunities

Base Salary: $48,800 annually, paid according to Mpire Financial Group's standard payroll schedule and subject to applicable deductions and withholdings.

Travel Booking Commissions:

In addition to base compensation, the employee will be eligible to receive bonus compensation based on commissions earned through qualifying company travel bookings made using Fora Travel Advisor.

• Eligible travel-booking commissions will be treated as additional bonus compensation.
• Bonus payments will be based on commissions actually received and verified from eligible bookings.
• Commission eligibility, allocation, and payment timing will be subject to company approval and applicable compensation policies.
• Travel-booking bonuses are separate from the employee's annual base salary.

Performance Expectations

The Marketing & Events Coordinator is expected to:

• Demonstrate strong organizational skills and attention to detail.
• Maintain clear and timely communication with leadership, employees, and vendors.
• Manage multiple projects and deadlines effectively.
• Ensure company events and travel arrangements are executed accurately and professionally.
• Maintain consistency with Mpire's branding and company standards.
• Demonstrate accountability, professionalism, and a proactive approach to assigned responsibilities.
• Identify opportunities to streamline processes, improve efficiency, and reduce unnecessary expenses.
• Maintain confidentiality regarding company operations, financial information, and internal business matters.

Reporting & Accountability

The Marketing & Events Coordinator reports directly to Director of Marketing and is responsible for providing regular updates regarding ongoing events, marketing initiatives, travel arrangements, and assigned projects.

All expenditures, vendor commitments, and event budgets must follow Mpire Financial Group's established approval procedures.

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